What would you write back to the room organiser?
Answer a narrow request after the supervisor confirms what you can send in this fictional exercise.
The question
In a fictional social work interview, a partner writes that they need the team’s meeting record to reserve a room. Your brief says the exercise supervisor decides what you can send.
- Email“Please forward the meeting record so I can reserve the room.”
- Room reservationThe organiser needs the agreed start time.
- Exercise ruleCheck the allowed detail with the supervisor before replying.
“How would you answer the request and keep the decision with the supervisor?”
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A strong answer, step by step
Open each step in turn. This is one strong answer, not the only one.
Step 1: What does the organiser need?
What would you do here? Open the move you’d make.
Assume the organiser needs every note because they asked for it.
Tempting, but it misses something. The request asks for more than the room reservation requires.
Identify the start time as the booking detail.
The strong move. It is the only item the brief says the organiser needs.
See how a strong candidate says it
“I’d confirm that the booking needs only the start time. The request for a full record is wider than the booking task.”
Why it works: The room reservation has one specific information need.
Step 2: Who can confirm what you can send?
What would you do here? Open the move you’d make.
Ask the supervisor to confirm the item and recipient.
The strong move. This uses the permission rule given in the exercise.
Send the time now and ask the supervisor later.
Tempting, but it misses something. The brief says to check before replying.
See how a strong candidate says it
“I’d ask the exercise supervisor if I can send the start time to the room organiser.”
Why it works: The brief gives that decision to the supervisor.
Step 3: What would your reply say?
The supervisor replies, “Send the organiser the start time only: 15:00 on Thursday. No attachments or other notes.”
What would you do here? Open the move you’d make.
Attach the record because you have approval to send the time.
Tempting, but it misses something. Approval covers the start time. The attachment includes other notes.
Reply with the time only and ask about the room.
The strong move. This meets the booking need and follows the supervisor’s reply.
See how a strong candidate says it
“The meeting starts at 15:00 on Thursday. Please confirm whether the room is available.”
Why it works: The reply gives the agreed time in the message body without attaching the record.
Step 4: What if they ask for the record again?
What would you do here? Open the move you’d make.
Send the new request to the supervisor.
The strong move. The reply did not expand what you can send.
Copy the rest of the notes into the email instead of attaching them.
Tempting, but it misses something. Changing the format would still send notes outside the approved detail.
See how a strong candidate says it
“I’d ask the supervisor to handle that request. I can tell the organiser I’ve sent the detail for the room booking.”
Why it works: The broader request stays with the person named in the exercise.
The answer, in short
- Decision
- Send Thursday at 15:00 and pass any wider request to the supervisor.
- Because
- The booking needs one detail and the supervisor confirmed that detail only.
- What would change it
- The supervisor would have to decide a new request within the rules of this exercise.
Common traps
- Treating the requested document as the item needed.
- Treating approval for one detail as approval for the full record.
Check your answer
- Did I name the organiser’s need?
- Did I check the supplied approval rule?
- Did I keep the wider request with the supervisor?
- Did I ask whether the room is available?
Last reviewed Nov 11, 2026