How would you check the meeting plan with Priya?
Read back a draft in a fictional role play and let the person correct it.
The question
You are rehearsing a training assessment. A colleague drafted an invitation to a planning meeting. You can check what Priya wants and update the draft together.
- FormatPreferred format: video call.
- Draft ownerA colleague wrote the draft after a team discussion.
- TimingThe meeting time has yet to be set.
“How would you find out what Priya wants the invitation to say?”
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A strong answer, step by step
Open each step in turn. This is one strong answer, not the only one.
Step 1: What does the draft establish?
What would you do here? Open the move you’d make.
Check whether Priya chose the format.
The strong move. The team draft has no direct statement from Priya.
Treat the word “preferred” as Priya’s own choice.
Tempting, but it misses something. The note does not say who chose video.
See how a strong candidate says it
“The team’s draft says “preferred format: video call”. I would check whether that wording reflects what Priya wants.”
Why it works: The draft tells you what the colleague wrote. It leaves the source of the preference unclear.
Step 2: How would you read it back?
What would you do here? Open the move you’d make.
Ask which time Priya wants for the video call.
Tempting, but it misses something. This assumes the format is already settled.
Read the format aloud and invite a correction.
The strong move. This makes it easy for Priya to change the draft.
See how a strong candidate says it
“The draft says video. Is that the way you’d like us to meet? What would help you prepare?”
Why it works: The question gives Priya a way to correct the plan and ask for what she needs.
Step 3: What would you change?
Priya says a short phone call is easier. She asks for a written summary before the call so she has time to prepare.
What would you do here? Open the move you’d make.
Offer a short phone call and note that the summary comes first.
The strong move. This follows the format and sequence Priya asked for.
Offer a short phone call and send the summary after it.
Tempting, but it misses something. Priya asked for the written summary before the call.
See how a strong candidate says it
“I’ll offer a short phone call and put your request for a written summary first in the note. We still need to agree a time.”
Why it works: The revised draft reflects both parts of Priya’s reply and leaves timing open.
Step 4: What would you confirm aloud?
What would you do here? Open the move you’d make.
Say the meeting is booked and send a time later.
Tempting, but it misses something. Nobody has agreed a time yet.
Read back the format, summary request and open timing.
The strong move. It gives Priya a chance to correct the revised draft.
See how a strong candidate says it
“I’ve written that you’d like a short phone call and a written summary first. The time is still open. Is that what you want the note to say?”
Why it works: Priya can check the wording before the revised invitation is used.
The answer, in short
- Decision
- Replace the draft format and read back the new wording.
- Because
- Priya asked for a short phone call and a written summary first.
- What would change it
- Once Priya confirms a time, the invitation can name it.
Common traps
- Treating a staff draft as the person’s own words.
- Recording a meeting as booked before a time is agreed.
Check your answer
- Did I ask Priya directly?
- Did I keep the order she asked for?
- Did I leave the time open?
- Did I read back the revised draft?
Last reviewed Nov 11, 2026